Free Document Version Tracker Spreadsheet (Excel)
What this is
An Excel tracker for document versions showing who changed what, whether it was approved, and which version is latest. For freelancers sharing drafts with clients.
Free in full — download it and use it on your own freelance work.
User manual
- Enter each version as a new row with its document name and version number.
- Record who changed it and what changed.
- Mark Approved as Yes or No.
- Read the Latest column, which flags the highest version of each document automatically.
- Send clients only the row flagged LATEST.
Requirements
Microsoft Excel, Google Sheets or LibreOffice Calc.
Download details
Format: XLSX
What is inside: Instructions sheet, Versions sheet with version numbers, change notes, approval and latest-version formula.
Download free — document-version-tracker.xlsx (5.7 KB)
- README.txt — 821 B
- document-version-tracker.xlsx — 5.7 KB
Questions
How does it know which version is latest?
A formula checks whether any higher version number exists for the same document. If none does, the row is flagged LATEST.
Should old versions be deleted?
No. Keep them in the tracker so you can see the full history and roll back if needed.